West Boca Tackle Football League follows High School Rules with the exception.
CONSTITUTION & BY-LAWS OF THE BOCA FLAG FOOTBALL & CHEERLEADING LEAGUE
ARTICLE I - NAME
ARTICLE II - OBJECTIVES
ARTICLE III - RULES AND GUIDELINES
ARTICLE IV – EXECUTIVE BOARD OF DIRECTORS
A. Membership of the Board
B. Duties of the Board.
C. Election of the Board
D. Removal of an Individual from the Board
E. Filling Vacancies
F. Duties of the Officers
ARTICLE V - MEMBERSHIP
A. Eligibility
B. Voting Membership
C. Discipline/ Suspension/ Termination…………………………………………………………………….
ARTICLE VI - MEETINGS
A. Monthly Meetings
B. Special Meetings
C. Board of Directors Meetings
D. Voting
ARTICLE VII - COACHES' RESPONSIBILITY/AUTHORITY
A. Administrative
B. Fund Raising
C. Coaching
D. Awards
ARTICLE VIII - APPEALS
ARTICLE IX - AMENDMENTS TO THE BY-LAWS
A. Method of Amending
B. Filing of Amendments
As a youth league in West Boca Raton we are required to follow the Palm Beach County Policy and the P.A.Y.S. program. The following by-laws were revised on 05-1-07 in accordance with the guidelines and the P.A.Y.S. program. When reviewing please also sees the following documents:
• Palm Beach County Youth Sports Policy
• The Parents Association of Youth Sports (PAYS)
• The Boca Flag Football and Cheerleading Rules & Regulations
ARTICLE I - NAME
This association shall bear the name - "Boca Flag Football and Cheerleading, Inc." AKA-BFFC or “West Boca Flag and Tackle league”, “West Boca Tackle Football”
ARTICLE II – OBJECTIVES
A. The Objectives of the Program Shall Be:
1. Provide opportunities for youths to participate in team sports in a safe, well-supervised environment.
2. Promote the ideals of good sportsmanship, fair play, teamwork and "healthy" competition.
3. Operate with priorities in the following order:
a) Provide the opportunity for everyone to play.
b) Always promote having fun and learning ahead of winning.
c) Strive to develop the Confidence and self-esteem of each individual participant.
4. Operate in accordance with the Palm Beach County Youth Sports Policy
ARTICLE III - RULES AND GUIDELINES
A. Rules and Guidelines:
1. The Executive Board of Directors can establish, interpret and enforce rules and guidelines as long as they are consistent with the By-Laws, Rules, P.A.Y.S. and the Palm Beach County Youth Sports Policy. (PBCYSP)
2. Whenever rules or PBCYSP conflict with the By-Laws, the BFFC bylaws shall apply.
ARTICLE IV - EXECUTIVE BOARD OF DIRECTORS
A. Membership of the Executive Board
1. The Executive Board shall establish an Executive board, which consists of five members who are responsible for the overall governance of the program. The Executive board shall be composed of the following positions:
a) Elected Executive Officers:
1) President
2) Vice-President/Football
3) Vice-President/Cheerleading
4) Treasurer
5) Secretary
6) Vice-President Tackle Football (added 2007 season)
2. Five of the six members must be Boca Raton residents and elected through a general election process one time per year unless a vacancy exists (see Article IV Section E). The Executive board shall have no more than one family member elected unless permission is granted from the Board.
3. Executive board members must be residents of the Boca Raton and elected through general election.
4. The Executive board may appoint a football and/or cheerleading board or any special committees deemed necessary to ensure the success of the program.
B. Duties of the Executive Board.
1. The Executive Board shall have the responsibility of conducting the business of the Program during the time between monthly Program meetings.
2. The Executive Board shall hold regular meetings of the Executive Board, during season with all members notified in advance. The meeting time & date should be posted in e-mail form no later than 10 days prior to the meeting.
3. Meetings of the Executive Board shall be a quorum when at least one-half of the voting members of the Executive Board are present. All decisions shall be determined by a majority vote of all those present and voting unless defined otherwise in these By-Laws. No individual, regardless of how many Board positions he/she holds, shall ever have more than one vote. The president shall vote only in the event of a tie in order to resolve the issue at hand.
4. The Executive Board shall report on activities at monthly meetings of the Program. The Executive Board shall also present minutes from the previous meeting held.
5. The Executive Board shall review and render a decision to decide any conflict of interests. Such decisions will be considered final.
6. The Executive Board shall have the right to hold an online meeting for urgent matters if necessary, as long as a majority of the members are available.
C. Election of the Executive Board
1. Executive board members shall be elected once a year in a general election.
2. The Executive Board in office shall remain in office until resignation, removal, or voted out because of an opposing nomination.
3. An Executive board member or an appointed nominating committee may only make nominations. A nominee must be willing to commit himself by assisting at all league functions and attending all board meetings.
4. All votes concerning elections shall be by secret ballot.
5. All elected officers shall assume office effective at the time in the meeting at which they are elected.
D. Removal of an Individual from the Executive Board
1. Any member of the Executive Board of Directors may be removed from office by a 2/3 vote of all of the Program Executive Board Members, present and voting, at either a monthly Meeting or a Special Meeting called for this stated purpose in accordance with these By-Laws.
2. The voting on removal shall be by secret ballot.
3. Removal of a Member from the Executive Board does not affect the status of rights of the individual, or of any relatives, except the loss of Office.
4. If a Member of the Executive Board shall be removed in accordance with this section that Office shall immediately be declared vacant.
5. Southwest Athletic Regional Association (SWARA) reserves the right based upon its own discretion to ban any individual from serving on the Executive board.
6. Any Volunteer may be removed for failing to complete all requirements including background checks and coaching certification. Or banned by the SWARA Board from Coaching
6. An Executive board member may not have more than two unexcused absences at board meetings per calendar year. An absence may be excused if timely notification is given to the secretary.
E. Filling Vacancies
1. All vacancies shall be filled in accordance with the Palm Beach County Youth Sports Policy.
F. Duties of the Officers
1. President
a) The president shall supervise all activities of the Program and the work of the Executive Board of Directors and ensure our mission statement and objectives are being upheld.
b) He/she shall preside at all meetings of the Executive Board and the Program.
c) The President is the general representative of the Program in all legal and other matters. The president shall be the only spokesman for the BFFC in interactions with outside agencies except as designated by the Executive Board.
d) The President is an "ad hoc" member of all committees.
e) Handles all communication with County including serving on the SWARA member.
f) Ensures that by-laws are made available to any member of the league and Palm Beach County when requested.
2. 1st Vice-President/Football
a) In the event of the absence or resignation of the President, the Vice-President shall succeed to the powers of the President
b) Supervises the football commissioner and shall handle all aspects of Football.
3. 2nd Vice President/Cheerleading
a) In the event of the absence or resignation of the President and 1st Vice-President, the 2nd vice president shall succeed the powers of the President
b) Supervises the Cheerleading commissioner and shall handle all aspects of Cheerleading.
4. Treasurer
a) The Treasurer shall have charge of the finances of the Program.
b) The Treasurer shall be responsible for keeping accurate financial records and shall present a detailed report of the financial position at each Board meeting and a summary report at each monthly meeting of the Program.
c) All disbursements from the funds of the Program shall be approved and signed by two of the members of the Executive Board. Any disbursements in excess of $500 must be approved in advance by the Executive Board.
d) The Treasurer shall prepare the annual budget for the Program. This budget shall be presented for approval at the Annual meeting of the Program.
e) The Treasurer shall prepare and submit all information required by Local, State and Federal tax laws to enable continuation of the Program as a not-for profit organization.
5. Secretary
a) The Secretary shall attend to all correspondence.
b) The Secretary shall record the minutes of all regular monthly Program meetings and all Board meetings. In his/her absence, the Presiding Officer shall appoint a replacement.
c) Copies of minutes for monthly Program meeting and Board meetings shall be distributed at the next monthly Program meeting
d) The Secretary shall maintain other records as set forth in these By-Laws such as Signed Official BY-Laws and Official amendments to the By-Laws.
6. VP of Tackle Football
a) Supervises the Tackle Program and shall handle all aspects of the Tackle Program.
b) Create and establish a Committee of Volunteers that will handle ALL the aspects of the Tackle program.
c) Establish and Annual Budget and financial stabilities from year to year.
d) Abide by ALL the governing rules of the BFFC board and these bylaws
ARTICLE V – MEMBERSHIP
A. Membership Eligibility
1. Any person who is a parent or guardian of a child registered in this sports program, or who acts as a head coach or assistant coach, or who holds an elected or appointed position in the Program, shall be considered a member of the Program for a period of 12 months following registration.
B. Voting membership
1. In the Annual Election of the Executive Board the voting membership shall be comprised of elected officers, board members, appointed committees, one head coach football per team, one and one head cheerleading coach per team.
2. The voting membership only votes in the annual election.
C. Discipline/Suspension/Termination
1) Membership may be terminated by resignation, action by the Board of Directors, or action by Palm Beach County.
2) The Executive Board of Directors, by a 2/3 vote of all Executive Board of Directors shall have the authority to discipline, suspend or terminate a member when the conduct of the member is considered detrimental to the best interest of the Program. Misconduct includes, but is not limited to, non-compliance with the Rules/Guidelines or the P.A.Y.S. program.
3) Discipline applied to a Member of the Program could include the loss of any or all of the following privileges plus any other restrictions deemed appropriate by the Executive Board of Directors, Palm Beach County or the P.A.Y.S. program:
a) Holding any office or appointed position.
b) Participation as a coach or referee.
c) Representing the Association at any functions/activities.
d) Attending any Monthly, Board or Special meetings of the Association.
e) Attending any games or practices.
f) Under certain circumstances - removal of child from league.
4) The Executive board reserves the right to impose additional sanctions and/or penalties.
5) The Executive board reserves the right to deny any coach/volunteer position and/or application.
ARTICLE VI – MEETINGS
A. Monthly Meetings
1) Meetings of the general membership of the Program shall be held monthly during the season. The purpose of such meetings is for the Executive Board of Directors to report on significant actions taken or business transacted and for members to provide input to the Executive Board on any issues they feel should be considered for Executive Board action and to educate participants in all phases of our organization and handle any problematic items.
2) The Presiding Officer shall define the time, date and location of the next Monthly Meeting before adjournment. This information shall be posted in a city park/facility within ten days of meeting.
B. Special Meetings
1) Special Meetings of the general membership may be called by the President, or by a majority vote of all Members of the Executive Board of Directors, at their discretion.
2) The Executive board has the right to conduct online Executive board meetings for pressing issues if necessary as long as a majority of the Executive board members are available.
C. Board of Directors Meetings
1) Any Member of the Program may attend these meetings.
2) All meeting dates and times shall be posted at a city park/facility within ten days of meeting.
3) All meetings shall be held in a public facility within the city.
3) The secretary shall record all meetings and minutes shall be made available upon request.
D. Voting
1) All Executive board members of the Program shall have the right to vote at any Meeting.
2) No individual shall ever have the right to cast more than one vote.
3) No individual shall ever have the right to vote unless that individual is present when the vote is taken (no proxies).
ARTICLE VII - COACHES' RESPONSIBILITY/AUTHORITY
A. Administrative
1. Each coach is responsible for attending every coaches meeting or function called by the program, during their sport's active season. A representative from the team can be sent in place of the coach in some circumstances.
2. Each coach is responsible for his/her team's full participation in the taking of team pictures including the distribution of information, forms and the pictures themselves.
3. Every coach must summit to background checks, certification, P.A.Y.S. classes, lighting Safety, and any other items required by the Executive board or Palm Beach County.
B. Fund Raising
1. Each coach and team mom is responsible for his/her team's active participation in all fund raising activities sponsored by the Program.
2. No fund raising activities shall be conducted without the advance notice and approval of the Executive Board
3. Under no circumstance will a flag player or a flag cheerleader be forced to participate in a mandatory fundraiser.
C. Coaching
1. Each coach shall strive to promote the ideals of good sportsmanship, fair play, teamwork and "healthy" competition. He/she shall provide the opportunity for everyone to play and shall never stress winning ahead of having fun and learning. He/she shall strive to develop the confidence and self-esteem of each individual player on the team regardless of' abilities.
2. Each coach is responsible for the conduct of his/her player’s assistant coaches, fans and parents at practices and games.
a) All necessary precautions shall be taken to prevent the parties listed from threatening or assaulting referees before, during or after a game.
b) All parties shall conduct themselves Consistent with the objectives established in the rules and parent code of conduct.
c) The coach has the right to send a player away from the playing site in order to meet the objectives of this section of the By-Laws.
d) The coach has the right to send a parent, assistant coach or other spectator away from the playing site in order to meet the objectives of this section of the By-Laws.
e) Failure of an individual to leave the playing site per items (c) and (d) above is just cause for disciplinary action as provided in ARTICLE V, Section B of these By-Laws.
f) Failure to control any of the parties listed above can result in disciplinary action(s) as determined by the Executive Board, in accordance with these By-Laws and guidelines which are in effect at the time of the incidents in question,
g) Each coach shall ensure the full, active participation of players and coaches in all special events sponsored by the Program.
3. The Executive Board reserves the right to deny any coaching/volunteer position or application.
D. Awards
1. Awards will be offered to all league participants.
2. Superbowl and Runner up trophies will be added to the participant’s trophies
ARTICLE VIII - Appeals
1. No game or referee call may be protested or appealed.
2. If a coach and/or player are ejected please see Misconduct policy. Also See Article V Section C
ARTICLE IX - AMENDMENTS TO THE BY-LAWS
A. Method of Amending
1. The Secretary shall announce, at a Monthly Meeting of the Program, the time, place and date at which amendments are to be read and adopted.
2. Typed copies of the amendments shall be presented to each Member of the Program present at the meeting at which the amendments are to be read and adopted.
3. As each proposed amendment to the By-Laws is read, it will be discussed and revised as deemed necessary.
4. At the conclusion of the reading, it shall take the affirmative vote of at least two-thirds (2/3) of the Members of the Executive Board present and voting, to approve these amendments for presentation at the next meeting.
5. It shall take the affirmative vote of at least two-thirds (2/3) of the members of the Executive Board to amend these By-Laws.
B. Filing of Amendments
The Executive Board must sign the Official Copy of all amendments to these By-Laws.
1. The Secretary shall keep in his/her possession the Official Copy of all amendments to the Official Copy of the By-Laws.
2. The By-Laws shall be revised to incorporate all adopted amendments and the Executive Board shall sign a new Official Copy.
3. The Secretary shall distribute copies of the updated By-Laws at the next Monthly meeting after adoption of the amendments.
OFFICIAL COPY OF BY-LAWS
AMENDED May 1, 2007
President _________Salvatore Romano
1st Vice President ________Jeff Telford
1st Vice president_ Cheerleading _______Karen Bauer
1st Vice President Tackle___Glenn Remler- West Boca Tackle Football or West Boca Flag and Tackle League.
Secretary ______Missy Barrera___
Treasurer ______Mike Barrera____
Please see attached Amended Voted into the bylaws the “West Boca Flag and Tackle league”, or West Boca Tackle Football.
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It is mandatory for one parent for any participant to take the PAYS class before any child may register for football or cheerleading. The class is good for all sports and will last for one year.
View the PAYS Code of Conduct
PAYS is a membership organization for parents involved in out-of-school youth sports. The program educates and motivates youth league parents to make their child's sports experience safe and meaningful. PAYS encourages good sportsmanship, positive reinforcement and keeping youth sports in its proper perspective.
In 2003 Palm Beach County began requiring Mandatory Completion and Membership, in the PAYS program for Parents of Children participating in the Counties sports leagues. If you have not completed the PAYS seminar in the last 12 months you will be required to take it before you may register your child for football or cheerleading. Completion of the Pays Seminar is Mandatory for at least one parent of all family's registering a child in the counties sports leagues.
P.A.Y.S. Classes will be offered hourly during registration. Classes are usually held in conjunction with all BFFC league registrations. The Fee is included in the registration fee covers all sports your children participate in for one year.
The Boca Flag Football and Cheerleading Program's PAYS coordinator is Mike Cook. For further information on PAYS and/or its requirement, you can contact Mike at 561-868-2018 or by email at mkckcook@bellsouth.net
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2007 Board of Directors
• President – Salvatore Romano
• VP of Flag Football – Jeff Telford
• VP of Cheerleading – Karen Bauer
• VP of Tackle Football- Glenn Remler
• Secretary – Missy Barrera
• Treasurer – Mike Barrera
• Mike Cook - VP Coordinator /PAYS Program
• Mike Nahum- Division Coordinator/ Chairperson Disciplinary Committee
• Jeff Telford - Chairperson Tiger Day/ MINI -CAMP
• Scott Rares – Division Coordinator / Uniform Chairperson/ Equipment
• Mark DeMoss –Division Coordinator / Sponsorship/Trophy Day Chairperson
• Mike Barnard – Special Event Coordinator/Cheerleader VP2
• Other Participation
• Sue Privett – President of the Referee
• Tracey Romano- Referee VP/ League Consultant
• Jay Booth- Sponsor Coordinator/ Senior Consultant
• Tina Booth – Concession Stand Director
Board meetings are to be held monthly at
a location TBA
REQUEST AND CONSENT TO BE A SUBORDINATE OF THE Boca Flag Football and Cheerleading league, inc
Affiliated Organization Name is: West Boca Tackle & Flag Football League
Employer ID Number: 208864038
Address: PO Box 970271
City: Boca Raton
State: FL
Zip Code: 33497
I certify, West Boca Tackle & Flag Football League (Affiliated Organization name) desires to be included as a subordinate on the Boca Flag Football and Cheerleading league, inc As such, on behalf of our organization (BFFC) and its Executive Officers has voted into the bylaws this amendment to certify that the organization:
a.) Is affiliated with the SOUTHWEST ATHELETIC RECREATIONAL ASSOCIATION (SWARA)
b.) Is subject to the general supervision and control of the Boca Football and Cheerleading League (BFFC); and it By laws
c.) Is not a private foundation;
d.) Must be on the same accounting period as the BFFC. The BFFC fiscal year is 1/1 - 12/31.
e.) Will abide by and be bound by the BFFC, including the BFFC Policy Statements, By Laws as well as any additional and/or amendments thereto including SWARA;
f.) Is not an incorporated entity;
It is the intent of our organization to comply with the guidelines established by the BFFC regarding eligibility for inclusion under the SWARA group determination. In addition, we will comply in all respects with information requests received from the BFFC. To meet the eligibility requirements.
Summated and voted into the BFFC bylaws of the Executive Officers of the BFFC March 2007
SALVATORE ROMANO
BFFC- PRESIDENT |
